When an appointment is given by your employees rather than by your company as a whole, make the employees its owner. Each employee you add keeps their own working days and hours, and the calendar shows each one’s free times, so customers book with a person.<\/p>\n\n\n\n
You need the Employees app, which is installed together with Appointments, and your employees added under HR > Employees<\/strong>.<\/p>\n\n\n\n
Adding Employees to an Appointment<\/h2>\n\n\n\n\n
Go to Appointments<\/strong> and select Appointments<\/strong>.<\/li>\n\n\n\n
Click New Appointment<\/strong>, or open an appointment with Edit<\/strong>.<\/li>\n\n\n\n
Select Employee<\/strong> as the Owner<\/strong>.<\/li>\n\n\n\n
Under Employees<\/strong>, for each employee:<\/li>\n<\/ol>\n\n\n\n
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select the Employee<\/strong>,<\/li>\n\n\n\n
select their Working Days<\/strong>,<\/li>\n\n\n\n
enter their Starting Time<\/strong> and Ending Time<\/strong>.<\/li>\n<\/ul>\n\n\n\n\n
Click Add an Employee<\/strong> for each further employee. A new row starts with the working days and hours of Settings > Appointments<\/strong>; change them as needed.<\/li>\n\n\n\n
Each employee you add gets an email with the appointment’s name, length, days and hours, if their employee record has an email address.<\/p>\n\n\n\n
Tip:<\/strong> The same employee can work on several appointments with different hours. A time they are booked for on one appointment is no longer free on the others.<\/p>\n\n\n\n
Booking an Employee’s Time<\/h2>\n\n\n\n
The appointment’s calendar shows the free times of every employee. When you click a free time, the booking window names the employee, as in Strategy Session (Priya Raman)<\/strong>, and in the New Booking<\/strong> form each free time is listed with its employee, as in 10:00 – 11:00 (Priya Raman)<\/strong>. Your customers see the same in the client portal and through a shared link.<\/p>\n\n\n\n<\/figure>\n\n\n\n
When an Employee Leaves<\/h2>\n\n\n\n
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An employee who is dismissed in the Employees app, or whose record is disabled, takes no more bookings. Their bookings stay; move them to another employee from the booking’s Edit<\/strong>. See Managing Bookings<\/a>.<\/li>\n\n\n\n
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