Connecting Transactions to Invoices or Bills

Connect Transactions to Invoices or Bills by creating Income or Expenses.

You need to create an Invoice or a Bill for the same transaction amount. Ensure that you don't add Payment to the Invoices or Bills (Invoice/Bill status should be in Unpaid or Draft).

To Connect Transaction to an Invoice:

• Go to Banking on the Navigation Menu
• Select Transactions from the dropdown options.
• On the Transactions page, click New Income.
• Fill in the Date field
• Fill in the Amount field with the exact amount as the Invoice you intend to connect.
• Select a customer from the Customer field to link the transaction to a specific Customer.
• Payment method, Account, Category, and Transaction number fields can be left in default.
• Then, Save.
• Click the three horizontal dots at the top page
• Select Connect from the dropdown options.
• From the pop-up window, Click Add an Invoice
• Select the matching invoice.
• Then, Save.
• The Transaction is automatically matched with the Invoice.

For an Invoice with partial payment, you need to enter the outstanding amount when creating the transaction.

Example:

To Connect Transaction to a Bill:

• Go to Banking on the Navigation Menu
• Select Transactions from the dropdown options.
• On the Transactions page, click New Expense.
• Fill in the Date field
• Fill in the Amount field with the exact amount as the Bill you intend to connect.
• Select a Vendor from the Vendor field to link the transaction to a specific Vendor.
• Payment method, Account, Category, and Transaction number fields can be left in default.
• Then, Save.
• Click the three horizontal dots at the top page
• Select Connect from the dropdown options.
• From the pop-up window, Click Add a Bill
• Select the matching Bill.
• Then, Save.
• The Transaction is automatically matched with the Bill.

For a Bill with partial payment, you need to enter the outstanding amount when creating the transaction.