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Managing invoices

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An invoice is a commercial document that contains a list of items (products or services) with their cost for payment at a later time. You are running a business to provide solutions and record sales; hence, creating an invoice is one of the most used actions in Akaunting. Invoices are located under Sales.

At the top of the Invoices page, you will see the overview of all your invoices. Here, all invoices are listed and can be sorted by date, Status, or amount.

Invoices list

To create an invoice, click on the New Invoice button at the top of the Invoices page and fill out the fields. Although some fields are not required, they make it easier to track your reports.

When creating an invoice, you need to enter the recipient of the invoice through the “Add a customer” option and fill in other mandatory fields like the invoice date, due date, and number. You add items by selecting from your list of items and also add discounts/taxes for each item on an invoice. Below the items section, you can also enter an overall discount for items listed on an Invoice.

On the Invoice page, you can see the status of the invoices. The Status of an invoice can be:

  • Sent – when you send the invoice;
  • Paid – when the receiver confirms payment, or you add payment manually;
  • Viewed – when the recipient views the mailed invoice;
  • Draft – When you create and save an invoice without sending; and
  • Partial – when the total amount is not recorded.
How an invoice page looks
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